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Correcpondence Specialist


About the Job

OMJ Job Number/Reference Code: 3531672

Desired Skills/Duties: Our Correspondence Specialist will be responsible for: Timely execution of all incoming correspondence Open and sort all incoming correspondence, client and consumer. Date stamp and forward correspondence defined per process to Client Services. Retrieval of documents Retrieve scanned copies of correspondence as requested Track and retrieve paper files as requested Processing outgoing correspondence Fax outgoing letters and applications for all applicable contracts Document outgoing faxes on applicable contracts. Post outgoing mail Miscellaneous Distribution of supplies to company employees Cross training of other staff members in department Daily and monthly tracking of mail volume Provide courier service using company vehicle (Arcade),your own vehicle (Perry, Moorestown) to and from local post office retrieving and dropping off of business mail. Other duties as assigned by management: Placing priority on various incoming correspondence. Use independent judgment to resolve minor issues regarding correspondence. Our Correspondence Specialists ENJOY: Positive, Motivating and FUN environment Quarterly Incentive Structure Paid Time Off- Up to 3 weeks your first year, and up to 4 weeks in year 2 Business Casual Dress code- more casual than dress! Paid Holidays- Immediately eligible Tuition Reimbursement- Immediately eligible 401k with company match Health, Dental, Vision Coverage- Effective within weeks of your start date. Employee Wellbeing Programs: Cash incentives for participation in activities Paid Training: Top notch, hands on and engaging. Our Training Department was awarded the Training Top 125 Award in 2015 and 2016, from Training Magazine! On-Site Charity Committee- Get involved with the local community, participate in fun onsite and offsite charity events. Annual Summer Picnic Requirements Must Have: High School Diploma or equivalent Knowledge, Skills and Abilities: Proficient PC skills in the Microsoft product line including: Word and Excel Knowledge of mailroom policy and procedures Must have a team oriented philosophy in accomplishing department goals. Must have strong verbal and written communication skills for communication with all levels of Center staff. Must be able to multi-task. Must be able to stay organized while working on multiple projects. Strong knowledge of PC based programs. Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; reach with hands and arms; use hands to finger, handle, or feel objects, tools or controls; talk hear; and walk; the employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Must be of driving age and obtain and maintain a valid state-issued driver's license. Require a driving record check and prefer to be accident and ticket free for at least a year. Employee must not use any drugs or substances that would interfere with the ability to drive safely. Should this position support a government contract, now or in the future, the successful candidate will be subject to a background check conducted by the U.S. Government to determine eligibility and suitability for federal contract employment for public trust or sensitive positions.

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